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USt ID: GB 740 9661 21 E-mail: info@datas-ltd.com (c) 2018 D.A.T.A.S.
Ltd., England, All rights reserved Privacy Policy We are very
delighted that you have shown interest in our enterprise. Data protection is of
a particularly high priority for the management of the D.A.T.A.S. Ltd.. The use of the Internet pages of the D.A.T.A.S. Ltd.
is possible without any indication of personal data; however, if a data
subject wants to use special enterprise services via our website, processing
of personal data could become necessary. If the processing of personal data
is necessary and there is no statutory basis for such processing, we
generally obtain consent from the data subject. The processing of
personal data, such as the name, address, e-mail address, or telephone number
of a data subject shall always be in line with the General Data Protection
Regulation (GDPR), and in accordance with the
country-specific data protection regulations applicable to the D.A.T.A.S. Ltd.
By means of this data protection declaration, our enterprise would like to
inform the general public of the nature, scope, and purpose of the personal
data we collect, use and process. Furthermore, data subjects are informed, by
means of this data protection declaration, of the rights to which they are
entitled. As the controller,
the D.A.T.A.S. Ltd. has implemented numerous technical and organizational
measures to ensure the most complete protection of personal data processed
through this website. However, Internet-based data transmissions may in
principle have security gaps, so absolute protection may not be guaranteed.
For this reason, every data subject is free to transfer personal data to us
via alternative means, e.g. by telephone. 1. Definitions The data protection
declaration of the D.A.T.A.S. Ltd. is based on the terms used by the European
legislator for the adoption of the General Data Protection Regulation (GDPR).
Our data protection declaration should be legible and understandable for the
general public, as well as our customers and business partners. To ensure
this, we would like to first explain the terminology used. In this data
protection declaration, we use, inter alia, the following terms: ·
a)
Personal data Personal data means
any information relating to an identified or identifiable natural person
(“data subject”). An identifiable natural person is one who can be
identified, directly or indirectly, in particular by reference to an
identifier such as a name, an identification number, location data, an online
identifier or to one or more factors specific to the physical, physiological,
genetic, mental, economic, cultural or social identity of that natural
person. ·
b)
Data subject Data subject is any
identified or identifiable natural person, whose personal data is processed
by the controller responsible for the processing. ·
c)
Processing Processing is any
operation or set of operations which is performed on personal data or on sets
of personal data, whether or not by automated means, such as collection,
recording, organisation, structuring, storage,
adaptation or alteration, retrieval, consultation, use, disclosure by
transmission, dissemination or otherwise making available, alignment or
combination, restriction, erasure or destruction. ·
d)
Restriction of processing Restriction of
processing is the marking of stored personal data with the aim of limiting
their processing in the future. ·
e)
Profiling Profiling means any
form of automated processing of personal data consisting of the use of
personal data to evaluate certain personal aspects relating to a natural
person, in particular to analyse or predict aspects
concerning that natural person’s performance at work, economic situation,
health, personal preferences, interests, reliability, behaviour,
location or movements. ·
f)
Pseudonymisation Pseudonymisation is the processing of personal data in
such a manner that the personal data can no longer be attributed to a
specific data subject without the use of additional information, provided
that such additional information is kept separately and is subject to
technical and organisational measures to ensure
that the personal data are not attributed to an identified or identifiable
natural person. ·
g) Controller or
controller responsible for the processing Controller or
controller responsible for the processing is the natural or legal person,
public authority, agency or other body which, alone or jointly with others,
determines the purposes and means of the processing of personal data; where
the purposes and means of such processing are determined by Union or Member
State law, the controller or the specific criteria for its nomination may be
provided for by Union or Member State law. ·
h)
Processor Processor is a
natural or legal person, public authority, agency or other body which
processes personal data on behalf of the controller. ·
i)
Recipient Recipient is a
natural or legal person, public authority, agency or another body, to which
the personal data are disclosed, whether a third party or not. However,
public authorities which may receive personal data in the framework of a
particular inquiry in accordance with Union or Member State law shall not be
regarded as recipients; the processing of those data by those public
authorities shall be in compliance with the applicable data protection rules
according to the purposes of the processing. ·
j)
Third party Third party is a
natural or legal person, public authority, agency or body other than the data
subject, controller, processor and persons who, under the direct authority of
the controller or processor, are authorised to
process personal data. ·
k)
Consent Consent of the data
subject is any freely given, specific, informed and unambiguous indication of
the data subject’s wishes by which he or she, by a statement or by a clear
affirmative action, signifies agreement to the processing of personal data
relating to him or her. 2. Name and Address of the controller Controller for the
purposes of the General Data Protection Regulation (GDPR), other data
protection laws applicable in Member states of the European Union and other
provisions related to data protection is: D.A.T.A.S. Ltd. Thickthorn Hall Norwich, NR9 3AT England Email: info@datas-ltd.com Website: www.datas-ltd.com 3. Cookies The Internet pages
of the D.A.T.A.S. Ltd. use cookies. Cookies are text files that are stored in
a computer system via an Internet browser. Many Internet sites
and servers use cookies. Many cookies contain a so-called cookie ID. A cookie
ID is a unique identifier of the cookie. It consists of a character string
through which Internet pages and servers can be assigned to the specific
Internet browser in which the cookie was stored. This allows visited Internet
sites and servers to differentiate the individual browser of the dats subject from other Internet browsers that contain
other cookies. A specific Internet browser can be recognized and identified
using the unique cookie ID. Through the use of cookies,
the D.A.T.A.S. Ltd. can provide the users of this website with more
user-friendly services that would not be possible without the cookie setting. By means of a
cookie, the information and offers on our website can be optimized with the
user in mind. Cookies allow us, as previously mentioned, to recognize our
website users. The purpose of this recognition is to make it easier for users
to utilize our website. The website user that uses cookies,
e.g. does not have to enter access data each time the website is accessed,
because this is taken over by the website, and the cookie is thus stored on
the user’s computer system. Another example is the cookie of a shopping cart
in an online shop. The online store remembers the articles that a customer
has placed in the virtual shopping cart via a cookie. The data subject
may, at any time, prevent the setting of cookies through our website by means
of a corresponding setting of the Internet browser used, and may thus
permanently deny the setting of cookies. Furthermore, already set cookies may
be deleted at any time via an Internet browser or other software programs.
This is possible in all popular Internet browsers. If the data subject
deactivates the setting of cookies in the Internet browser used, not all
functions of our website may be entirely usable. 4. Collection of general data and
information The website of the D.A.T.A.S.
Ltd. collects a series of general data and information when a data subject or
automated system calls up the website. This general data and information are
stored in the server log files. Collected may be (1) the browser types and
versions used, (2) the operating system used by the accessing system, (3) the
website from which an accessing system reaches our website (so-called
referrers), (4) the sub-websites, (5) the date and time of access to the
Internet site, (6) an Internet protocol address (IP address), (7) the
Internet service provider of the accessing system, and (8) any other similar
data and information that may be used in the event of attacks on our
information technology systems. When using these
general data and information, the D.A.T.A.S. Ltd. does not draw any
conclusions about the data subject. Rather, this information is needed to (1)
deliver the content of our website correctly, (2) optimize the content of our
website as well as its advertisement, (3) ensure the long-term viability of
our information technology systems and website technology, and (4) provide
law enforcement authorities with the information necessary for criminal
prosecution in case of a cyber-attack. Therefore, the D.A.T.A.S. Ltd. analyzes
anonymously collected data and information statistically, with the aim of
increasing the data protection and data security of our enterprise, and to
ensure an optimal level of protection for the personal data we process. The
anonymous data of the server log files are stored separately from all
personal data provided by a data subject. 5. Routine erasure and blocking of
personal data The data controller
shall process and store the personal data of the data subject only for the
period necessary to achieve the purpose of storage, or as far as this is
granted by the European legislator or other legislators in laws or
regulations to which the controller is subject to. If the storage
purpose is not applicable, or if a storage period prescribed by the European
legislator or another competent legislator expires, the personal data are
routinely blocked or erased in accordance with legal requirements. 6. Rights of the
data subject ·
a)
Right of confirmation Each data subject
shall have the right granted by the European legislator to obtain from the
controller the confirmation as to whether or not personal data concerning him
or her are being processed. If a data subject wishes to avail himself of this
right of confirmation, he or she may, at any time, contact any employee of
the controller. ·
b)
Right of access Each data subject
shall have the right granted by the European legislator to obtain from the
controller free information about his or her personal data stored at any time
and a copy of this information. Furthermore, the European directives and
regulations grant the data subject access to the following information: o
the purposes of the processing; o
the categories of personal data
concerned; o
the recipients or categories of
recipients to whom the personal data have been or will be disclosed, in
particular recipients in third countries or international organisations; o
where possible, the envisaged period
for which the personal data will be stored, or, if not possible, the criteria
used to determine that period; o
the existence of the right to request
from the controller rectification or erasure of personal data, or restriction
of processing of personal data concerning the data subject, or to object to such
processing; o
the existence of the right to lodge a
complaint with a supervisory authority; o
where the personal data are not
collected from the data subject, any available information as to their
source; o
the existence of automated
decision-making, including profiling, referred to in Article 22(1) and (4) of
the GDPR and, at least in those cases, meaningful information about the logic
involved, as well as the significance and envisaged consequences of such
processing for the data subject. Furthermore, the data
subject shall have a right to obtain information as to whether personal data
are transferred to a third country or to an international organisation.
Where this is the case, the data subject shall have the right to be informed
of the appropriate safeguards relating to the transfer. If a data subject
wishes to avail himself of this right of access, he or she may, at any time,
contact any employee of the controller. ·
c)
Right to rectification Each data subject
shall have the right granted by the European legislator to obtain from the
controller without undue delay the rectification of inaccurate personal data
concerning him or her. Taking into account the purposes of the processing,
the data subject shall have the right to have incomplete personal data completed,
including by means of providing a supplementary statement. If a data subject
wishes to exercise this right to rectification, he or she may, at any time,
contact any employee of the controller. ·
d) Right to erasure (Right to be
forgotten) Each data subject
shall have the right granted by the European legislator to obtain from the
controller the erasure of personal data concerning him or her without undue
delay, and the controller shall have the obligation to erase personal data
without undue delay where one of the following grounds applies, as long as
the processing is not necessary: o
The personal data are no longer
necessary in relation to the purposes for which they were collected or
otherwise processed. o
The data subject withdraws consent to
which the processing is based according to point (a) of Article 6(1) of the
GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other
legal ground for the processing. o
The data subject objects to the
processing pursuant to Article 21(1) of the GDPR and there are no overriding
legitimate grounds for the processing, or the data subject objects to the
processing pursuant to Article 21(2) of the GDPR. o
The personal data have been unlawfully
processed. o
The personal data must be erased for
compliance with a legal obligation in Union or Member State law to which the
controller is subject. o
The personal data have been collected
in relation to the offer of information society services referred to in
Article 8(1) of the GDPR. If one of the
aforementioned reasons applies, and a data subject wishes to request the
erasure of personal data stored by the D.A.T.A.S. Ltd., he or she may, at any
time, contact any employee of the controller. An employee of D.A.T.A.S. Ltd. shall
promptly ensure that the erasure request is complied with immediately. Where the controller
has made personal data public and is obliged pursuant to Article 17(1) to
erase the personal data, the controller, taking account of available
technology and the cost of implementation, shall take reasonable steps,
including technical measures, to inform other controllers processing the
personal data that the data subject has requested erasure by such controllers
of any links to, or copy or replication of, those personal data, as far as
processing is not required. An employees of the D.A.T.A.S.
Ltd. will arrange the necessary measures in individual cases. ·
e) Right of restriction of processing Each data subject
shall have the right granted by the European legislator to obtain from the
controller restriction of processing where one of the following applies: o
The accuracy of the personal data is
contested by the data subject, for a period enabling the controller to verify
the accuracy of the personal data. o
The processing is unlawful and the data
subject opposes the erasure of the personal data and requests instead the
restriction of their use instead. o
The controller no longer needs the
personal data for the purposes of the processing, but they are required by
the data subject for the establishment, exercise or defence
of legal claims. o
The data subject has objected to
processing pursuant to Article 21(1) of the GDPR pending the verification
whether the legitimate grounds of the controller override those of the data
subject. If one of the aforementioned
conditions is met, and a data subject wishes to request the restriction of
the processing of personal data stored by the D.A.T.A.S. Ltd., he or she may
at any time contact any employee of the controller. The employee of the D.A.T.A.S.
Ltd. will arrange the restriction of the processing. ·
f)
Right to data portability Each data subject
shall have the right granted by the European legislator, to receive the
personal data concerning him or her, which was provided to a controller, in a
structured, commonly used and machine-readable format. He or she shall have
the right to transmit those data to another controller without hindrance from
the controller to which the personal data have been provided, as long as the
processing is based on consent pursuant to point (a) of Article 6(1) of the
GDPR or point (a) of Article 9(2) of the GDPR, or on a contract pursuant to
point (b) of Article 6(1) of the GDPR, and the processing is carried out by
automated means, as long as the processing is not necessary for the performance
of a task carried out in the public interest or in the exercise of official
authority vested in the controller. Furthermore, in
exercising his or her right to data portability pursuant to Article 20(1) of
the GDPR, the data subject shall have the right to have personal data
transmitted directly from one controller to another, where technically
feasible and when doing so does not adversely affect the rights and freedoms
of others. In order to assert
the right to data portability, the data subject may at any time contact any
employee of the D.A.T.A.S. Ltd. ·
g)
Right to object Each data subject
shall have the right granted by the European legislator to object, on grounds
relating to his or her particular situation, at any time, to processing of
personal data concerning him or her, which is based on point (e) or (f) of
Article 6(1) of the GDPR. This also applies to profiling based on these
provisions. The D.A.T.A.S. Ltd. shall
no longer process the personal data in the event of the objection, unless we
can demonstrate compelling legitimate grounds for the processing which
override the interests, rights and freedoms of the data subject, or for the
establishment, exercise or defence of legal claims. If the D.A.T.A.S.
Ltd. processes personal data for direct marketing purposes, the data subject
shall have the right to object at any time to processing of personal data
concerning him or her for such marketing. This applies to profiling to the
extent that it is related to such direct marketing. If the data subject
objects to the D.A.T.A.S. Ltd. to the processing for direct marketing
purposes, the D.A.T.A.S. Ltd. will no longer process the personal data for
these purposes. In addition, the
data subject has the right, on grounds relating to his or her particular
situation, to object to processing of personal data concerning him or her by
the D.A.T.A.S. Ltd. for scientific or historical research purposes, or for
statistical purposes pursuant to Article 89(1) of the GDPR, unless the
processing is necessary for the performance of a task carried out for reasons
of public interest. In order to exercise
the right to object, the data subject may contact any employee of the D.A.T.A.S.
Ltd. In addition, the data subject is free in the context of the use of
information society services, and notwithstanding Directive 2002/58/EC, to
use his or her right to object by automated means using technical
specifications. ·
h) Automated individual
decision-making, including profiling Each data subject
shall have the right granted by the European legislator not to be subject to
a decision based solely on automated processing, including profiling, which
produces legal effects concerning him or her, or similarly significantly
affects him or her, as long as the decision (1) is not is necessary for
entering into, or the performance of, a contract between the data subject and
a data controller, or (2) is not authorised by
Union or Member State law to which the controller is subject and which also
lays down suitable measures to safeguard the data subject’s rights and
freedoms and legitimate interests, or (3) is not based on the data subject’s
explicit consent. If the decision (1)
is necessary for entering into, or the performance of, a contract between the
data subject and a data controller, or (2) it is based on the data subject’s
explicit consent, the D.A.T.A.S. Ltd. shall implement suitable measures to
safeguard the data subject’s rights and freedoms and legitimate interests, at
least the right to obtain human intervention on the part of the controller,
to express his or her point of view and contest the decision. If the data subject
wishes to exercise the rights concerning automated individual
decision-making, he or she may, at any time, contact any employee of the D.A.T.A.S.
Ltd. ·
i) Right to withdraw data protection consent Each data subject
shall have the right granted by the European legislator to withdraw his or
her consent to processing of his or her personal data at any time. f the data subject wishes to exercise
the right to withdraw the consent, he or she may, at any time, contact any
employee of the D.A.T.A.S. Ltd. 7. Legal basis for the processing Art. 6(1) lit. a GDPR serves as the legal basis for processing operations
for which we obtain consent for a specific processing purpose. If the processing
of personal data is necessary for the performance of a contract to which the
data subject is party, as is the case, for example, when processing
operations are necessary for the supply of goods or to provide any other
service, the processing is based on Article 6(1) lit. b
GDPR. The same applies to such processing operations which are necessary for
carrying out pre-contractual measures, for example in the case of inquiries
concerning our products or services. Is our company subject to a legal obligation
by which processing of personal data is required, such as for the fulfillment
of tax obligations, the processing is based on Art.
6(1) lit. c GDPR. 8. The legitimate interests pursued by
the controller or by a third party Where the processing
of personal data is based on Article 6(1) lit. f
GDPR our legitimate interest is to carry out our business in favor of the
well-being of all our employees and the shareholders. 9. Period for which the personal data
will be stored The criteria used to
determine the period of storage of personal data is the respective statutory
retention period. After expiration of that period, the corresponding data is
routinely deleted, as long as it is no longer necessary for the fulfillment
of the contract or the initiation of a contract. 10. Provision of personal data as
statutory or contractual requirement; Requirement necessary to enter into a contract;
Obligation of the data subject to provide the personal data; possible
consequences of failure to provide such data We clarify that the
provision of personal data is partly required by law (e.g. tax regulations)
or can also result from contractual provisions (e.g. information on the
contractual partner). Sometimes it may be
necessary to conclude a contract that the data subject provides us with
personal data, which must subsequently be processed by us. The data subject
is, for example, obliged to provide us with personal data when our company
signs a contract with him or her. The non-provision of the personal data
would have the consequence that the contract with the data subject could not
be concluded. Before personal data
is provided by the data subject, the data subject must contact any employee.
The employee clarifies to the data subject whether the provision of the
personal data is required by law or contract or is necessary for the
conclusion of the contract, whether there is an obligation to provide the
personal data and the consequences of non-provision of the personal data. 11. Existence of automated
decision-making As a responsible
company, we do not use automatic decision-making or profiling. © D.A.T.A.S. Ltd. 1999-2018 |